2021 EXTRACT – BOARD ROLES

e) Scope of Board Members Responsibilities 

President

The President is the Senior Officer of the Club and shall be elected for a maximum term of four years after which an election must be called. No President shall be elected for more than two consecutive terms of office. 

The President will chair Management Board Meetings and all General Meetings. He should also be available to give advice when requested by any Member of the Management Board or Golf Club Committee.

The President will also be the Mentor, Advisor and Controller of The Articles and Rules for The Club.

Captain

The Captain is elected Annually for one year’s term of office. The Captain is the Predominant Officer of the Golf Club Committee and will chair all Golf Committee Meetings. The Captain has the authority to delegate the role of Chairperson of the Golf Club Committee meetings at any time during the term of office.

The Captain will sit on the Management Board and will attend all appropriate meetings ensure that the Articles of Association, Rules and Bye-Laws are conformed with. The Captain will represent the Club at functions and other outside meetings and events. 

The Captain is answerable to the Management Board and the Members in accordance with the post’s Terms of Reference.

Vice-Captain

Normally the Vice-Captain is elected for one year’s term of office and is then elected Captain. During his/her term of office the Vice-Captain should assist the Captain in his/her duties and thus be familiar with the responsibilities of the Captain.

The Vice-Captain can be asked to deputise in the absence of the Captain.

Finance Chairperson

To prepare the Club’s Annual Accounts for submission to the membership at the A.G.M, ensuring that the Annual Accounts are submitted as required under the Companies Act. To coordinate a budget for the effective and efficient running of the Club ensuring all budgets are strictly adhered too.  

To prepare each year, for the benefit of future committees, the anticipated and actual expenditure and income under the sub-headings employed in the Annual Accounts.  The length of office will be a period of 3 years after which he/she will be required to seek reelection.  Answerable to the Management Board and the Members in accordance with the post’s Terms of Reference.

To be The CASC Compliance Manager.

House Chairperson

The Chairperson of House is elected at the Annual General Meeting by Members of the Golf Club and is a 3-year post.   The Chairperson of House is a Member of both the Golf Club Management Board and the Golf Club Committee and is a Director of Weymouth Golf Club. 

To be the prime contact for the Management Board, the Golf Club Committee, the Bar Manager, the Catering Franchisee, Staff and Club Members in dealing with all matters related to House and the House Policy Decisions. 

The Chairperson of House is responsible in ensuring the smooth running of House in the best interests of Members and staff.  The Chairperson should work closely with the Bar Manager and Catering Franchisee in this respect and make sure that the Staff of the Club understand their roles and carry them out to the best of their abilities. Answerable to the Management Board and the Members in accordance with the post’s Terms of Reference.

Greens Chairperson

The Chairperson of Greens is elected at the Annual General Meeting by Members of the Golf Club and is a 3-year post. The Chairperson of Greens is a Member of both the Golf Club Management Board and the Golf Club Committee and is a Director of Weymouth Golf Club. 

To be the prime contact for the Management Board, the Golf Club Committee, the Head Greenkeeper and Staff, and Club Members in dealing with all matters relating to the course. Answerable to the Management Board and the Members in accordance with the posts Terms of Reference.

PROJECTS  CHAIRPERSON

The Projects Chairperson is elected at the Annual General Meeting by Members of The Weymouth Golf Club and is a 3 year post

The Projects Chairperson is a Member of The Golf Club Management Board and is a Director of Weymouth Golf Club.

Answerable to The Management Board and The Members in accordance with The Posts Terms of Reference.

To be responsible for all Golf Club Projects; including the preparation of tenders, project plans, financial estimates and overseeing the short, medium and long-term Project Planning from concept to completion, for the improvement of The Golf Club and its facilities.

MEDIA  CHAIRPERSON

The Media Chairperson is elected at the Annual General Meeting by Members of the Weymouth Golf Club and is a Three Year Post.

The Media Chairperson is a Member of The Golf Club Management Board and is a Director of Weymouth Golf Club.

Answerable to The Management Board and The Members in accordance with The Posts Terms of Reference.

To be responsible for the advertising strategy and Golf Club’s marketing in order to attract new Members and visitors to The Golf Club.

To be responsible for the update of the advertisement section on the PSI system.

To be responsible for the publicity both internal and external and in particular The Club’s Website.

The Post Holder may wish to Chair a Sub-Committee with representatives from The Club’s various sections.